Using the Document Management System
The Document Management System
(DMS) lets you import Microsoft Office files along with other types of files into Ektron CMS400.NET. (Non-Office files are known as managed files.) Collectively, these files are known as assets.
After being saved to Ektron CMS400.NET, assets can be updated and tracked like other content. If you’re familiar with how content is handled, most of what you know applies to assets. For example, assets
can be stored in folders with other content, or in separate folders that you create just for them
are assigned content IDs
can have summary, metadata, comment, task, schedule, and taxonomy information
inherit permissions and approvals from their folder properties
progress through the workflow (check out, check in, publish)
retain a history so you can restore earlier versions
can be searched
support foreign language editions
can have a task assigned to them
appear on content reports
update the Smart Desktop listing of files awaiting approval, checked out, to expire, etc.
When an asset is imported to the CMS then saved, a copy of it is saved to the Document Management server. Then, whenever a user edits and saves the asset, a new copy is stored. In this way, you can review and, if needed, restore a prior version.
This section also contains the following topics.
Working with Microsoft Office Documents
Document Management Configuration
Checking Document Management Permissions
Removing Front Page Server Extensions
